how to download outlook 365 emails local on mac

Microsoft’s Surface machines come with relatively small drives, unless you pop for the very expensive options. This is a good example of a choice made by Microsoft more for their benefit than the customers. If something catastrophic happens to the mail server, you have a full copy of everything on your own computer. We also like a fully cached Outlook mailbox because it’s a form of backup. Outlook runs slower when older messages are only saved online because the software has to connect to the mail server for data instead of quickly grabbing it locally. The benefits of a fully cached Outlook far outweighs the disk space used. They’d be better off caching everything to offline/local storage.Īfter all, the disk space used by even a large mailbox is relatively low (when drives are measured in Terabytes). That’s OK if you have limited disk space but most people don’t have that problem. You’ll see the Offline Setting, probably with the default one-year setting. Go to File | Info | Account Settings | Account Settings | Email tab | choose the account then Change. Hidden away is the setting which only downloads the last year of messages. When you setup an Exchange Server or account, the latest Outlook for Windows doesn’t give you any options. It’s not mentioned, let alone linked on the Send/Receive settings dialog even though it has a direct impact. There’s a separate and unseen Offline Setting which controls the age of messages saved offline.

Send / Receive | Send/Receive Groups | Define Send/Receive Groups Those options are still there but now aren’t the only setting that controls what’s saved on your computer. Each folder could be selected as synchronised or not. Those options were at Send & Receive groups …. However the default setting has changed and the option to change it not shown during the initial account setup.īack in the old days, it was possible to control what was synchronised between Outlook for Windows and the cloud-storage mailbox. That’s called ‘Cached Exchange Mode’ and has been available between Outlook for Windows and Microsoft serviced mailboxes for many years.

That’s a good thing because the local copy is faster to access and works even if there’s no Internet connection.

In other words, your info is on a cloud/server plus a clone saved on your computer. After setting up Outlook for Windows maybe your older messages aren’t showing up quickly? That might be because of a hidden default set by Microsoft which no longer appears as an account setup option.įor most mailboxes (, Exchange Server etc) Outlook for Windows can synchronize a copy of some or all your messages, calendar, contacts etc.

How to download outlook 365 emails local on mac